Writing a project brief prince2

This is the scope of the article; clarifying what are the benefits of creating the project charter and when we should create it. The project charter is that starting point and this is the very first reason of its importance. Why we should always create a Charter It may sound absurd to begin a project without clearly defined goals, but this is a leading cause of project failure. The complexity of project charters and other initiation documents can hide unclear organizational objectives.

Writing a project brief prince2

It is assembled from a series of other documents, including the business casethe Terms of Referencethe communication plan, the risk registerthe Project Tolerances, the project planand any specific project controls or inspections as part of a departmental quality plan or common project approach.

The PID represents a detailed version of the basic project start-up document called the Project Brief. The PID bundles together documentation to form the logical document that brings together all of the key information needed to start and run the project on a sound basis.

Help for writing a project brief - TechRepublic

It should be conveyed to all stakeholders and agreed and signed off by the business sponsors. In short, this is the, "who, why, and what", part of the project. It defines all major aspects of a project and forms the basis for its management and the assessment of overall success.

The project initiation document builds upon the business case if it exists using the information and analysis data produced during initiation activities. It is the document that goes before the Project Board for sign- off to commence a project.

The Project Initiation Document provides a reference point throughout the project for both the customer and the Project Team. The PID should expand upon the Project Mandate and state what the project is aiming and planning to achieve and the reason for the importance of meeting these aims.

writing a project brief prince2

It also contains the list of people who are participating in the project development from the very beginning until project closure, along with their roles and responsibilities.

The PID is not regularly updated during project stages. Any revisions or updates which are needed are to be done at the end of the each stage in order to incorporate detailed milestones for the next steps.

The Project Initiation Document is the basis of decisions taken for the project and there is nothing worse than the PID being queried at a later stage when PID changes have been made with no reference to why or by whom or when.

Project Scope Statement is divided into three parts: That part of PID explaining in depth what the project is delivering for Stakeholders and customers. Proposed Solution explains what innovations, changes and aspects the project will bring within the environment and the society and which changes and renewals it will cause.


The Project Scope Statement should include as much detail as possible, as it helps to avoid proliferating problems and questions in the project lifecycle requirements are needed in order to succeed in In Scope Category. In Scope phase helps the Project Manager to make decisions of financial aspects and projects' expenses.

Phase 1 of the project will deliver the online functionality required together with the changes to the necessary Business Systems impacted, whilst Phase 2 will deliver the Digital Rights Management and real-time advert insertion.

The person, who has played a pivotal role in project participation should be mentioned in the section of PID. It is rational way of make the specific project above others emphasizing the attention of participation of most active candidate of a team.

writing a project brief prince2

It is because someone important within the company wants to see it. The result should be that the resources and equipment are made available to you to ensure your project happens. Those details are assumed ahead of the Project Management Requirements and Business Requirements Specification being documented.

Project Constraints in the PID identifies the outer impact, such as unavailability of resources or competitor another project. The project will be achieved by a cross-functional team with experienced representatives from multiple departments including Development, Interactive, Test, Networking, Infrastructure and Business Systems, Security and Marketing.

The involvement of the different areas will vary as the project progresses of the initial project. These are basically checkpoints during the life of the project which ensure that a Quality product is being delivered. Often business stakeholders ask project to be delivered to impossible dates, which requires the highlight of that fact.

In that case most of stakeholders are flexible and about to reconsider the launch date or reducing the scope. Relaunching date or reducing the scope need to be supported with justifications, on which stakeholders making a decision of delaying the launch date.

The sooner the worker starts building that sort of relationships with stakeholders, the easier will be later on when more pressing concerns regarding scope are raised. Those could include Budget Actuals and forecasts produced for each financial period, Exceptions to be escalated to the Corporate Programme Manager, Product reviews from the Quality Plan, Project Tolerance, Risk Mitigation Plan, identifying project risks and plans for their mitigation, an Issues Log, Existing Change Control Processes, weekly Highlight Report for Corporate Program Board, weekly supplier meetings, weekly project teams meetings, etc.

PRINCE2 HOW2: PRINCE2 Project Brief Template

Initial Risks and Issues Log[ edit ] The rule says the more we are about to commit, the more we will need to deliver. The project stages are: The last stage is the most unstable, as covers how much the Budget, Time and Project Scope could increase without project being forced to go into Exception.

And on top of all this additional paperwork the Project Manager will also have to keep the project moving forward and ensure their team are motivated. Once the PID is formally approved, it means that there is an additional contingency to utilise before having to move into Exception.

The purpose of the Project Initiation Document (PID)

This can make all the difference to the successfully delivery of a project in much the same way as good cashflow is key to the success of any growing business.

Then the lead of the team will amass the comments and then followed the final meeting where Stakeholders and Interested Parties are about to discuss the PID in further detail.Downloading the Expense Claims Excel Template can assist anyone in need to keep track of their expenditures.

Get it for free here. A Brief PRINCE2 Project Brief Template Keeping the documents short, writing in bullet points and using tables are useful tricks to signal efficiency and agility.

A Brief PRINCE2 Project Brief Template; PRINCE2 – Hierarchy of Requirements (11). Project approach and the Project Brief A big mistake that project managers can sometimes make is to rush headlong into planning, only to find that the plan does not use the best approach to develop and deliver the end product.

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Project Brief Template - PRINCE2 wiki